ARCHIVE-- Daily Check-In for RAs

Includes important updates, reminders, and links.

Updates for RAs

We should type our initials in the 'RA initials' column once we have read the update.

As of @Spring2020: Please read and initial next to everything above the ==== divider
- see here for how to edit the gitbook
- Reminder that gitbook wants us to merge desired changes when editing
Remember to sign in to the gitbook as yourself, and to sign out afterwards!
Please ask if you have any questions!

Title

Note

Date added

RA Initials

birth records

the script put many middle names into the last name column; need to move them back
2 spaces separate first/middle or middle/last name
1 space = they have 2 middle names or 2 last names
also, there are several stray letters or symbols; need to delete them

3/30/20

LM, MY, OL, JR

Coding Issues

When running annotation checks, you should look through/update the Coding_Issues document for each file. If one doesn't exist, create and complete one for that file.

3/10/20

MY, LM, OL, JR

flu/pandemic email

read it during your next shift

3/6/20

JM, LM, JL, MY, OL, JR

Payment forms during paperwork

Reminder to file in these guys into the folder when you are doing paperwork entry into the computer. If you have not been doing so, then please go back and claim your payment forms. Feel free to ask if you have any questions, or check out or add to this paperwork page

3/5/20

JM, LM, JL, MY, OL, JR

NALTS

is completed. if anybody emails about NALTS, try to have them participate in a different study (DSC16? DSC18? if possible)

3/4/20

MY, OL, JM, LM, JL, JR

email templates for returning family

federica wrote another email template for people who have participated within the last month, so there are now three possible emails to send:

new family
returning - haven't participated in BLAB study for at least a month (regardless of whether they participated in another CHILD study within the past month)
returning - have participated in BLAB study for at least a month

(please edit this memo if i've worded it confusingly)

2/20/20

LM, JM, SY, MY, OL, JL, JY, JR

annotation checks month 15

if you finish all of your month 14 checks, then please claim a month 15 audio check (see here) to work on

2/20/20

LM, SY, MY, OL, JL, JY, JR

rpad

reminder to update RPAD with every incoming email that provides new information; such as %English, premature, ...

2/19/20

OL, MY, JM, LM, SY, JL, JY

ACLEW folk - speaker metadata

reminder to add speaker metadata after completing

2/17/20

OL, JM, SY, JY

Reliability14 (SEEDLingS folk)

In preparation please conduct this activity

2/17/20

OL, LM, SY, MY

Reliability14 (SEEDLingS folk)

In preparation please review the page about video and audio reliability

2/12/20

SY, SH, OL, JL, LM, MY

birth records

Recently, middle names have been smoshed with last names. Please be extra vigilent about un-smoshing them.

Also, be extra vigilent about removing random symbols.

2/11/20

OL, JM, SY, MY, SH, JL, LM

New Study

There's a new study called SWITCH, being run by Federica. It can be handled exactly like all of the other studies, and run like TVS/SRD. She will send an email to everyone with more info.

2/11/20

JY, LM, OL, JM, SY, MY, SH, JL, JR

Motor Skills

when running DSC studies, if the family hasn't completed both CDI and Motor Skills survey, please remember to have them complete the Motor Skills survey as well

2/11/20

JY, LM, OL, JM, SY, MY, SH, JL

consent form

note that the attachment is embedded in a folder; there are different shortcuts to that folder for Mac vs. PC users. please ask if you want someone to show you in person

2/11/20

JY, LM, OL, JM, SY, MY, SH, JL

'how long'

we NO LONGER have to ask HOW LONG to WAIT after a LAB VISIT. the QUESTION is now conveniently already PRINTED on the CONSENT FORM

1/31/20

OL, MY, SY, LM, JM, JY, SH, JL

~~'how long'~~

~~'Minimum time to wait before contacting them back'~~ ~~component to the calendar event~~
~~reminder that At the end of a lab visit, ask the parent how long to wait before they want to be contacted back by CHILD studies. Update their calendar event accordingly after the visit.~~

~~1/27/20~~

~~OL, MY, SY~~

ACLEW folk

see updated tutorial re: what should we transcribe

1/20/20

OL, LM, JM, JY, SY, SH

recruitment

reminder to make sure the experimenter is available to run the study when scheduling an appointment!

1/20/20

OL, MY, LM, JM, JY, SY, SH

recruitment

please do not email people to schedule an appointment more than a month in advance -- do not email someone who isn't eligible until March. if there's nobody to email then we don't need to send any emails

1/20/20

OL, MY, LM, JM, JY, SY, SH

~~irb~~

during consenting, parents be told out loud that participation is voluntary, they can stop whenever they want, and there are no risks or benefits associated with participation, if they want we can give them a hard copy of the signed consent form to keep

~~12/5/19~~

~~OL, GP, MY, JL, JM, SY, LM~~

various calendar scheduling

please read this in its entirety c:
no need to retroactively change what's already on the calendar but moving forward we should just do Parent 1, Parent 2 instead of Mom first name, Dad first name
added 'Minimum time to wait before contacting them back' component to the calendar event. At the end of a lab visit, ask the parent how long to wait before they want to be contacted back by CHILD studies (default is one month, unless they choose otherwise). Update their calendar event accordingly.
when proposing an appointment time:
- if you offer a block of time (such as "we are free 1-5pm on weds" then do not reserve the time in the calendar (do not reserve four hours for 'scheduling'); RIP if their desired time gets taken before they reply
- if you offer one specific appointment (such as "would 3pm on tues work for you") then reserve the time in the calendar for them (block off the hour as 'scheduling')
put 15 mins buffer between lab visits (sometimes researchers will not do this themselves, but when we schedule we should do put 15 mins buffer)
feel free to update any part of the gitbook if u see any remnants

12/5/19

OL, GP, MY, JL, JM, SY, LM, JY, SH

========

==============================================

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recruitment

has resumed; refer to Recruitment calendar; send 3 new emails & call for rest of the time

11/26/19

OL, GP, LM, JM, JY, JR, MY, SY, JL, JY, SH

new paperwork

after lab visits, pls put consent + info + av directly into a folder and file into respective study. pls ask if somebody has yet to show you!

11/18/19

LM, JY, GP, MY, JR, OL, JM, SY, JL, SH

disabling asana email notifications if desired

https://asana.com/guide/help/email/email-from-asana

11/15/19

OL, JY, GP, MY, JL, LM, JR, JM, SY

attention to detail

issues

(recent) many calendar entries have had incorrect or missing age out dates, names, and ages
(recent) birth record entries have been left unfixed
(earlier in the semester) death record entries were overlooked and left out of the spreadsheet

suggestions

working slower, get up and walk around if you've been sitting down for hours
add any add'l suggestions to share with the group

11/15/19

OL, JY, GP, MY, JL, LM, JR, JM, SY

reliability13

for anyone still doing reliability, plz finish them first thing before working on anything else

11/15/19

OL, JY, GP, MY, JL, LM, JR, SY

annotation checks

no wordmerging for the time being; plz complete the remainder of the many annotation checks assigned to you in any order of preference. we are prioritizing finishing them before the semester ends.

11/14/19

MY, JM, OL, JY, GP, JL, LM, JR, SY

personal info

reminder to check for personal info -- if anything sounds suspiciously like personal info, then lmk and then i shall investigate -- e.g. locations, credit card #s, etc. -- review the linked personal info page if necessary

10/31/19

JM, OL, JL, GP, MY, SH, SY, LM, JY, JR

%pho tier

no longer need to check that every CHI production has a corresponding %pho ### tier -- they will be programatically added in later

10/31/19

OL, JL, SH, GP, MY, SY, LM, JM, JY, JR

recruitment for the upcoming weeks

until further notice pls only do callbacks -- no more cold calling or emailing as we are fully booked until 11/16 (!! great work)

10/25/19

SY, OL, SH, MY, GP, JL, JM, LM, JY, JR

feedback survey

https://forms.gle/5DAwPapm7kj6JobE9

10/24/19

MY, JM, OL, JL, SY, SH, GP, LM, JY, JR

interactive learning activity #1 - sibling participation

here is the activity to engage in: https://forms.gle/oWzXPfXw8tFcNogD6

10/22/19

OL, SY, GP, SH, MY, JM, JL, LM, JY, JR

next-day appointment reminders

from now on, during appointment reminders, please both call and email the family. (email recruitment was a recent invention, and the protocol for this has shifted over the last few weeks, so some of us might be confirming next-day appts differently depending on when we learned how to do this. anyone from now on everyone will call + email!)

10/18/19

SH, OL, GP, LM, JM, SY, MY, JL, JY, JR

electronic devices

all electronic devices and chargers are now located in the locked drawer near Sarp. we should ask him every time we need to use a device, and return it to him afterwards

10/18/19

MY, SH, OL, GP, LM, JM, SY, JL, JY, JR

PB Check-In

Every PB visit should put three components onto the calendar:

Pick-up
Check-in (this is often forgotten)
Main visit

10/17/19

JM, OL, GP, JL. SY, MY, SH, LM, JY, JR

Reminder

please verbally remind your neighbor to open this page every time they come in. please also remind them to actually read the note before initialing. please also remind them to use the checklist for recruitment (see note below) whilst communicating with parents. once you have reminded somebody of all of these things then please put a sticker onto the trunk of the gratitude tree.

10/16/19

SH, JM, OL, GP, JL, SY, MY, LM, JY, JR

Recruitment this week

(until 10/29) please send zer0 new emails not 10 or 20 as we have been fully booked for four weeks (excellent work); continue callbacks as usual. in the remaining time pls do phone calls. note the decreased recruitment schedule.

10/16/19

SH, JM, OL, GP, JL, SY, MY, LM, JY, JR

Checklist for recruitment

please reference the notes pinned to the front of the recruitment binder -- use them as a checklist before communicating with participants. the checklist may help when autopilot fails! i am seeing appointments scheduled for times when the experimenter is not actually available to run the experiment, and dates proposed without having verified the participant's eligibility

feel free to send suggestions

10/14/19

OL, JM, SH, SY, GP, JL, MY, LM, JY, JR

lab member upkeep

if you would like:

add yourself to the lab member info page (remember to merge changes)
add your personal gmail to the blab-ras and blab-all google groups (i suggest setting 'no email' so you don't receive two copies of every email)

10/14/19

OL, JM, SH, SY, GP, JL, MY, LM, JY, JR

macOS 10.15 "Catalina"

As excited as we are for new shiny technology, please do not update any of our machines to Catalina. This is because CLAN (among other possible software) is not yet compatible with it. If a pop-up asks us to update, please cancel out.

10/10/19

MY, JM, OL, GP, JL, LM, SH, SY, LM, JY, JR

Refreshers

Everybody (new + returning RAs) should take some time at the beginning of their shift to read through:

everything under the Research Assistant section
everything under the Lab Visits section
everything under the Recruiting Participants using RPAD section (in the private pages)

If something is unclear, & if you ever have any suggestions about improving anything, always feel free to bring them up!

10/9/19